Policy and Procedure for Appearances by Tele/Videoconference (AT&T / Zoom)

Important Notice to All Hearing Participants and Observers

Unless authorized by the Court, in accordance with the policy of the Judicial Conference of the United States, recording, retransmitting or otherwise copying or capturing any portion of the video or audio content during a hearing, trial or other proceeding taking place before the Court is prohibited.

A violation of this prohibition is subject to sanctions including, but not limited to, removal of media credentials, restricted or denial of entry to future hearings, monetary sanctions, the suspension of electronic filing privileges or other sanction the Court deems necessary.*

An official audio recording or written transcript of a hearing, trial or other proceeding may be available from the Clerk of Court, or from PACER .

* General Order 38 (Sixth Amended): Matters Pending In The Northern District of California In Re: Covid-19 Public Health Emergency , at paragraph 4; United States District Court, Northern District of California General Order 58 , at paragraph III.

Hearing Schedules

For a hearing scheduled to be conducted via Zoom or AT&T, click the below calendar link for the judge assigned to your case or proceeding.

General Hearing Info

Please note the following applicable to Zoom and AT&T hearings held before the Court:

· Be on time. Connect at a minimum 15 minutes prior to the scheduled start of the hearing.

· Hearings may be limited to a total number of participants.

· Hearings do not include “breakout rooms,” or any comparable means for hearing participants or attendees to talk among themselves. To confer with a client, an attorney or with another person during a hearing, do so by means outside of the hearing, such as phone, email or text.

· If you are connecting to a hearing via the internet, avoid using WiFi. Connection via a hard-wire Ethernet cable is faster and more reliable than WiFi. If you must use WiFi, make sure you are in close range.

· Connect your device (such as a computer, mobile phone, iPad or other tablet) to a reliable power source. Avoid using battery power only.

· Turn off or mute all audio and video applications on your device (messaging alerts, email alerts, etc.)

· Mute yourself when not speaking.

· When connecting via a home network avoid sharing your internet service with others during the hearing.

· Unless you have confirmed the quality is sufficient, avoid using an open microphone and speakers, such as those that are built-into laptops, webcams or mobile phones. Using a good quality headset (headphones with a microphone) will often help ensure you can be heard, and can hear others with maximum quality.

· Avoid noisy and echoing locations. Use of a headset will improve audio quality when this is unavoidable.

· For security and enforcement of Court standards, the Court may disable some Zoom or AT&T features.

· The Court will not provide technical support for Zoom or the AT&T Teleconference Service For assistance, contact AT&T Connect Customer Care (1-888-333-2505) the Zoom Help Center, your local IT support, service provider, or other online guidance.

· For information on connecting to your specific hearing, Connecting to Your Hearing at end of this page.

For a hearing scheduled to be conducted via Zoom or AT&T, click the below calendar link for the judge assigned to your case or proceeding.

Judge Novack : https://www.canb.uscourts.gov/judge/novack/calendar

Judge Blumenstiel : https://www.canb.uscourts.gov/judge/blumenstiel/calendar

Judge Efremsky : https://www.canb.uscourts.gov/judge/efremsky/calendar

Judge Hammond : https://www.canb.uscourts.gov/judge/hammond

Judge Johnson : https://www.canb.uscourts.gov/judge/johnson

Judge Lafferty : https://www.canb.uscourts.gov/judge/lafferty

Judge Montali : https://www.canb.uscourts.gov/judge/montali/calendar

A list of upcoming hearing calendars for the judge displays, arranged by date and time. Click on the date and time for your hearing.

A calendar displays showing a list of matters scheduled for your selected date and time.

· Before the hearing the Courtroom Deputy for the Judge assigned to your case may have sent you the hearing connection information via an email. Check your email inbox.

· If you did not receive a pre-hearing email from the Courtroom Deputy, check the calendar for a link or telephone number to connect to your scheduled hearing.

· If you did not receive a pre-hearing email from the Courtroom Deputy, or a link or telephone number to connect to your hearing does not appear on the calendar, contact the Courtroom Deputy at the information provided on the calendar to request the connection information for your hearing.

Zoom (Audio and Video)

Unless otherwise instructed, parties appearing before the court must wear business casual attire.

Be aware of your visual appearance, during the hearing you may be visible to the Court and all other Panelists and Attendees.

Avoid running any unnecessary applications besides Zoom, to conserve your device’s processing power and networking capability.

Avoid using a mobile device. Although tablets (iPads) and smartphones can be used they are limited, and the performance is inferior.

Avoid using real or simulated backgrounds with distracting colors or images.

Avoid heavy backlighting and any lighting that overly darkens or lightens your screen image.

Avoid poor camera positioning. Try to frame yourself so you take up most the screen, at eye level.

Look into the camera.

Pay attention to what is happening during the hearing.

Avoid excessive movement to avoid distracting others.

A Zoom account is not required to connect to a Zoom hearing held before the Court.

Zoom hearings before the Court use the Zoom Webinar format. In this format a hearing participant (for example a party to a case such as a debtor or a creditor, an attorney representing a party, or a witness) is referred to as a “Panelist.” A hearing non-participant, someone attending to listen or observe (for example a member of the press or public) is referred to as an “Attendee.”

There are two ways to connect to a Zoom hearing: 1) Connecting via a link to a specific Zoom hearing allows for using audio and video, and 2) Connecting via a phone number.

NOTE: Connecting to a Zoom hearing by a phone number is listen only. To speak to the Court at a hearing the connection must be via the link provided for the specific Zoom hearing.

To connect to a Zoom hearing from a PC, Mac, iPad, iPhone or Android device click on the hearing link.

· Follow the prompts to save (download) and launch the Zoom file.

· Enter your email address and name. Select Join Webinar. If you receive a password prompt, enter the password specified for the hearing.

Connecting to a Zoom hearing may also be made from an iPhone by using the phone number one-tap feature, or from any phone by directly dialing a listed phone number and entering the Webinar ID provided for the specific Zoom hearing.

After connecting to the Zoom hearing, if naming instructions are posted on the screen follow the instructions to identify yourself for the courtroom deputy.

Initially all persons connected into a Zoom hearing are an Attendee. An Attendee can see and hear the judge and courtroom deputy, but no one can see or hear an Attendee. When it is time for an Attendee to speak the courtroom deputy will change the Attendee’s status to Panelist. A Panelist is visible on screen and can be heard by the judge, the courtroom deputy and all other Panelists and Attendees.

An Attendee wanting to speak with the Court during or at the end of a Zoom hearing may click the “Raise Hand” feature. The courtroom deputy may then open a chat with the Attendee and may place the Attendee in “allow to talk” mode or change the Attendee’s status to Panelist.

In “allow to talk” mode an Attendee is heard but not visible on the screen.

NOTE : Information on how to connect to your scheduled hearing is located in the Connecting to Your Hearing section at end of this page.

Live Zoom Webinar Hearing Training

The court offers specialized training to prepare you for your upcoming zoom hearing. Each session is 30-40 minutes. Use the date links below to register for a training course.

Training Pre-requisites:

1. Review materials on how to join your live training .

2. Smartdevice or Audio/Visual capability.

The court is offering specialized training to prepare you for your upcoming zoom hearing. Each session is 30-40 minutes. Please use the date links below to register for a training course.

Training dates:

May

Monday, May 24, 2021 at 10:00 AM

 

June

Friday, June 11, 2021 at 10:00 AM


Wednesday, June 23, 2021 at 10:00 AM
 

 

July

Friday, July 9, 2021 at 10:00 AM


Monday, July 19 at 10:00 AM
 

 

Make sure your internet connection is good. Click this link to test your internet connection speed. https://www.pcworld.com/article/2048594/how-to-test-your-home-internet-speed.html .

Test your audio and video connection. Run a quick test to connect with another Zoom user, or click this link to use the Zoom test: https://zoom.us/test.

AT&T (Audio Only)

The Courtroom Deputy for the presiding judge may communicate with you prior to the hearing to take a roll call of hearing participants, or to otherwise learn who is on the call for each scheduled hearing.

Pay attention to the instructions provided by the Courtroom Deputy. Matters listed by number on the calendar may not be called in the listed numerical order.

When your case is called the Courtroom Deputy, or the Judge may ask you to enter your appearance or to state your name on the record.

Identify yourself when speaking.

NOTE: When multiple participants talk at the same time, the system is not able to distinguish between speakers. The Courtroom Deputy may need to mute a participant(s), so the Judge or other participants can be heard.

When the Judge informs the participants that the hearing is completed, the participants may disconnect, and the next case will be called.

For information about using the AT&T Teleconference Service go to AT&T Connect Customer Care at https://www.corp.att.com/attconnect-support/att-connect-customer-care/ , or call 1-888-333-2505.

An AT&T account is not required to connect to an AT&T hearing held before the Court.

There is no fee to connect to an AT&T hearing held before the Court.

AT&T hearings held before the Court are audio only, no video.

There are two ways to connect to an AT&T hearing: 1) Connecting via a link to a specific AT&T hearing, and 2) Connecting by directly dialing a phone number.

· To connect to an AT&T hearing from a computer, click on the hearing link. Using a headset (headphones with a microphone) works best.

 

· Select “As Guest,” enter theDial-in phone number, theMeeting access code, and your first and last name, and the case name or case number, as directed.

· Check the box next to “I’m not a robot” and click “ Continue.”

· Follow the prompt.

· Click the “Call Me” button.

· To connect to the hearing, in the “Call Me” box enter the Area code and Phone Number you want AT&T to call you, then click “Call.”

Separately, you may also connect to an AT&T hearing by directly dialing the provided phone number, and when prompted entering theMeeting access code for the specific AT&T hearing.

 

If you are connecting to your hearing via the internet, make sure your internet connection is good. Click this link to test your internet connection speed.